Sales Co-ordinator


Provide a co-ordination and administrative service for the hotel sales team to assist with revenue generation of the hotel. At The Oterra we look for people who are dynamic, confident and ambitious; people who excel in their role and help our guests succeed too.

  • Prepare all administration documents required by the Hotel sales team
  • Attend to telephone, fax, email enquiries in a timely manner
  • Co-ordinate all familiarizations and site inspections as required
  • Attend monthly sales meetings
  • Attend to all sales department mail and maintain a correspondence data base
  • Assist with direct mail campaigns
  • Statistical collation on behalf of state (weekly)
  • Maintain filing systems (manual and electronic)
  • Maintenance and management of data base
  • Assist with promotions and familiarizations where requested
  • Organize Trade shows, functions and exhibitions where applicable and advised by Superiors
  • Assist with compilation of annual budgets, business plan and regular action plans
  • Work with other IHG properties and assist superiors including regional sales personnel to sell their properties
  • Liaison with advertising agency
  • Stock control of collateral
  • Execute advertising/creative briefs in a timely manner
  • Create artwork and have collateral input for flyers for direct mail purposes & assist with promotional activities for rooms & conference
  • Maintain and update promotional flyers
  • Co-ordinate and maintain a supply of corporate gifts and promotional items.
  • Assist with the preparation of new products and services
  • Assist with the planning and development of promotional strategies and marketing plans for the hotel
  • Distributes sales leads
  • Work in line with business needs


Diploma or Vocational Certificate in Sales & Marketing, Hotel Management, Business Administration, or related field preferred. 1-year related experience in FO/Reservations or an equivalent combination of education and experience.